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DEPARTMENT: Donor Relations
REPORTS TO: Fundraising Events Manager
PAY RATE: Unpaid (Educational Credit)
Accredited by the American Zoo and Aquarium Association, award-winning Woodland Park Zoo in Seattle is famed for pioneering naturalistic exhibits and setting a standard for zoos all over the world. The zoo is helping to save endangered species in Washington State and around the world. By inspiring visitors and others to learn, care and act, Woodland Park Zoo is making a difference in our planet’s future.
This is your opportunity to join the dynamic External Relations team at Woodland Park Zoo. Applications are now being accepted for Fundraising Events Intern in the Donor Relations department. There are multiple part-time, seasonal, non-benefited internships to be filled at this time.
This position provides an opportunity to earn college credit while providing valuable donor event management and fundraising process skills, and providing hands-on assistance to the Development department during the zoo’s busy summer season.
ESSENTIAL DUTIES AND RESPONSIBILITIES
• Provide administrative support to the Fundraising Events team, including taking and returning phone calls, helping with mailings, and filing.
• Assist Jungle Party team on the evening of Jungle Party (Friday July 12), and the week leading up to it.
• Assist Procurement Coordinator in the organization of 400+ auction items, including tagging items, printing and framing descriptions, and setting up items on auction day.
• Help coordinate Jungle Party work week, overseeing a variety of volunteers and prep tasks.
• Perform a variety of detail-oriented tasks to ensure event preparedness.
• Assist with stewardship and cultivation events.
• Work with a high level of service, communication, and teamwork. This will include balancing multiple tasks and requests at one time.
• Represent the Development department at private and public events as requested.
• Act as a liaison between donors and guests and the Development department as needed, primarily via telephone and email.
• Interact with staff, volunteers, clients and zoo guests in a professional and ethical manner.
• Perform general event-related administrative duties: compose correspondence, data entry, filing, working with Raiser’s Edge and Auction Maestro databases, Outlook, Word, Excel and Publisher.
• Ability to work a flexible schedule including weekends and evening hours.
• Ability to work independently and as part of a team.
• Communicate event needs to and work with zoo’s event team, including placing orders, coordinating arrivals and departures and submitting payment requests.
• Provide information and assistance to donor/clients in person and on the phone including, but not limited to, general zoo information, directions and event timelines.
• Work with Development staff to successfully plan all details of an event, start to finish.
• Perform other duties as assigned.
This internship will run from mid-April to end of August. The expected work hours are 10-15 hours per week for April and May and 25-30 hours per week for June and July, and up to 10 hours per week in August.
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Currently earning a degree in related field; or three to six months related experience and/or training; or equivalent combination of education and experience. Applicant must have ongoing support from the scholastic institution issuing college credit.
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is regularly required to stand; walk; use hands to finger, handle, or feel; reach with hands and arms; stoop, kneel, crouch, or crawl; and talk or hear. The employee must regularly lift and/or move up to 25 pounds and frequently lift and/or move up to 50 pounds. Specific vision abilities required by this job include peripheral vision. Must be able to comfortably maneuver on grounds at night and/or without much light.
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee may be exposed to outside weather conditions. The employee is occasionally exposed to moving mechanical parts; high, precarious places; and risk of electrical shock. The noise level in the work environment is usually moderate. The noise level can be loud to very loud during Concerts and Jungle Party season.
Intern is encouraged to enter the internships with goals in mind and communicate those goals to staff members so they can assist with fulfillment of those goals. Upon conclusion of internship, the intern will receive a 90 day review with supervisor, certification of time spent for credit towards educational degrees and work experience, and a letter of recommendation.
Applications are accepted by emailing firstname.lastname@example.org and listing "Fundraising Events Intern" in the email subject line; mailed, faxed or hand-delivered application materials will NOT be processed. Cover letter and resume are REQUIRED when applying for this position. NO PHONE CALLS PLEASE.
APPLICATION DEADLINE: April 3, 2013
Woodland Park Zoo is an equal opportunity/affirmative action employer, dedicated to a policy of non-discrimination in employment on any basis including race, color, age, sex, religion, national origin, disability, veteran’s status, sexual orientation, or gender identity/expression.